Chapter 6 Linking Spreadsheet Data Notes Class 10 IT

Linking Spreadsheet Data Notes

In this chapter, we will learn how to link data between different sheets, documents, and external sources in a spreadsheet. This allows you to manage and access information from various places easily.

1. Setting Up Multiple Sheets

In a spreadsheet, you can work with multiple sheets within the same document. Each sheet is like a separate page, but you can link data between them.

How to Set Up Multiple Sheets:

• Open your spreadsheet, and you will see the first sheet (Sheet1) at the bottom.
• To add a new sheet, click the + icon at the bottom or go to Sheet > Insert Sheet.
• You can rename sheets by right-clicking on the sheet tab and selecting Rename.

2. Creating Reference to Other Sheets by Using Keyboard and Mouse

When you want to use data from one sheet in another sheet, you can create a reference to that data.

Steps to Create Reference Using Keyboard:

1. Select the cell where you want to place the reference.
2. Type the equal sign (=).
3. Switch to the other sheet by pressing Ctrl + Page Down (or using the mouse).
4. Click on the cell in the other sheet that you want to reference.
5. Press Enter. The reference will be created, and the data from the other sheet will appear.

Steps to Create Reference Using Mouse:

1. In the destination sheet, select the cell where the reference will go.
2. Type the equal sign (=).
3. Switch to the desired sheet by clicking on the sheet tab.
4. Click the cell you want to reference, and press Enter.

3. Creating Reference to Another Document by Using Keyboard and Mouse

You can also link data from a different document into your current spreadsheet.

Steps to Create Reference to Another Document:

1. Open both the source and destination spreadsheets.
2. In the destination spreadsheet, type = in the cell where you want the reference.
3. Switch to the source document and select the desired cell by either using the mouse or pressing Alt + Tab to switch between documents.
4. Press Enter to complete the link.

4. Hyperlinks to the Sheet

Hyperlinks let you quickly navigate to different sheets within the same document.

How to Create Hyperlinks to a Sheet:

1. Select the cell where you want to create the hyperlink.
2. Go to Insert > Hyperlink.
3. In the dialog box, select Document and then choose the sheet you want to link to.
4. Click Apply.

5. Relative and Absolute Hyperlinks

There are two types of hyperlinks in spreadsheets:

• Relative Hyperlinks: These links work based on the location of the file. If you move the file, the link may break.
• Absolute Hyperlinks: These links are fixed to a specific location, so even if you move the file, the link will still work.

6. Creating Hyperlinks

You can create hyperlinks to link to websites, files, or even specific parts of your spreadsheet.

Steps to Create a Hyperlink:

1. Select the cell where you want to create the link.
2. Go to Insert > Hyperlink.
3. In the dialog box, choose the type of link (to a web page, another sheet, or a file).
4. Enter the URL or file path and click Apply.

7. Editing a Hyperlink

If you need to change an existing hyperlink, you can edit it.

How to Edit a Hyperlink:

1. Right-click on the cell containing the hyperlink.
2. Select Edit Hyperlink.
3. Make the necessary changes and click Apply.

8. Linking to External Data

You can link to data from external sources, such as online databases or files.

How to Link to External Data:

1. Go to Insert > Link to External Data.
2. In the dialog box, enter the URL or file path of the external source.
3. LibreOffice will import the data, and you can refresh it when the source data changes.

9. Linking to Registered Data Sources

LibreOffice allows you to register databases, so you can pull data directly into your spreadsheet.

Steps to Link to Registered Data Sources:

1. Go to View > Data Sources.
2. Choose the registered data source you want to link to.
3. Drag and drop the data into your spreadsheet.

By learning how to link data between sheets, documents, and external sources, you can manage and analyze data from multiple locations efficiently.