Chapter 3 Advanced Features of Writer Notes Class 10

Advanced Features of Writer Notes Class 10

Working with Table of Contents, Templates, and Track Changes in LibreOffice Writer

Here are step-by-step explanations of important features in LibreOffice Writer. These help in organizing, reviewing, and styling documents efficiently.

Table of Contents (ToC)

A Table of Contents (ToC) lists the sections of your document with page numbers. It helps readers navigate long documents.

1. Hierarchy of Headings

• The headings in your document are arranged in a hierarchy (Headings 1, 2, 3, etc.).
• Heading 1 is the main title, Heading 2 is a subheading, and Heading 3 is a sub-subheading.
• A ToC is created based on these headings.

2. Creating a Table of Content (ToC)

• Click where you want the ToC to appear.
• Go to Insert > Table of Contents and Index > Table of Contents, Index or Bibliography.
• Click OK, and the ToC will be inserted automatically using the headings in your document.

3. Customization of Table of Contents (ToC)

• You can customize the appearance of the ToC.
• When inserting the ToC, in the dialog box, you can:
  • Change the Levels (how many heading levels to show).
  • Choose different styles for text and page numbers.
  • Set whether hyperlinks should be included.

4. Maintaining a Table of Contents (ToC)

• A ToC needs to be updated if you add or change headings in the document.
• You can update it at any time by right-clicking on the ToC and selecting Update Index.

5. Updating ToC

• Right-click on the ToC.
• Choose Update Index.
• This will refresh the page numbers and headings.

6. Deleting ToC

• Right-click on the ToC.
• Select Delete Index to remove the ToC from your document.

Using Templates

Templates are pre-designed documents with formatting, styles, and placeholders. They help you create new documents quickly and maintain a consistent design.

1. Creating a Template

• Create a document and format it the way you like.
• Go to File > Templates > Save As Template.
• Give your template a name and save it.

2. Using In-built/Saved Templates

• LibreOffice Writer provides several built-in templates.
• Go to File > New > Templates to choose from saved or built-in templates.

3. Using Online Templates

• You can download templates from the internet.
• In File > New > Templates, you can select Get more templates online and download the ones you like.

4. Importing a Template

• If you have a template saved on your computer, you can import it.
• Go to File > Templates > Manage Templates, then select Import to add the template to your collection.

5. Editing a Template

• Open the template you want to edit.
• Make your changes, then go to File > Save or Save As to update the template.

6. Moving a Template

• Templates can be moved from one folder to another in Template Manager.
• Go to File > Templates > Manage Templates, select the template, and move it to a different folder.

7. Exporting a Template

• You can export templates to share with others.
• In the Template Manager, select the template and choose Export.

8. Applying Templates to a Blank Document

• Start a new document by going to File > New > Templates.
• Select a template to apply its formatting and structure to your blank document.

Track Changes Feature

The Track Changes feature is helpful when multiple people are reviewing a document. It records edits and lets you accept or reject them later.

1. Preparing a Document for Review

• Before sharing a document for review, turn on Track Changes.
• Go to Edit > Track Changes > Record.
• Now, all changes made will be tracked.

2. Recording Changes

• Once Track Changes is on, all modifications (additions, deletions, formatting changes) will be recorded.
• The changes will appear in different colors to highlight the differences.

3. Accepting and Rejecting Changes

• Go to Edit > Track Changes > Manage Changes.
• A list of changes will appear.
• You can accept or reject changes one by one or all at once.

4. Adding Comments

• To add a comment, select the text you want to comment on.
• Right-click and choose Insert Comment.
• A small box will appear where you can write your comment.

5. Deleting Comments

• To delete a comment, right-click on it and choose Delete Comment.

6. Comparing Documents

• You can compare two versions of a document.
• Go to Edit > Track Changes > Compare Document.
• Choose the other document, and Writer will show the differences between them.

By following these simple steps, you can efficiently create professional documents using ToCs, templates, and track changes.