Advanced Features of Writer Notes Class 10

Working with Table of Contents, Templates, and Track Changes in LibreOffice Writer

Here are step-by-step explanations of important features in LibreOffice Writer. These help in organizing, reviewing, and styling documents efficiently.

Table of Contents (ToC)

A Table of Contents (ToC) lists the sections of your document with page numbers. It helps readers navigate long documents.

  1. Hierarchy of Headings
  • The headings in your document are arranged in a hierarchy (Headings 1, 2, 3, etc.).
  • Heading 1 is the main title, Heading 2 is a subheading, and Heading 3 is a sub-subheading.
  • A ToC is created based on these headings.
  1. Creating a Table of Content (ToC)
  • Click where you want the ToC to appear.
  • Go to Insert > Table of Contents and Index > Table of Contents, Index or Bibliography.
  • Click OK, and the ToC will be inserted automatically using the headings in your document.
  1. Customization of Table of Contents (ToC)
  • You can customize the appearance of the ToC.
  • When inserting the ToC, in the dialog box, you can:
    • Change the Levels (how many heading levels to show).
    • Choose different styles for text and page numbers.
    • Set whether hyperlinks should be included.
  1. Maintaining a Table of Contents (ToC)
  • A ToC needs to be updated if you add or change headings in the document.
  • You can update it at any time by right-clicking on the ToC and selecting Update Index.
  1. Updating ToC
  • Right-click on the ToC.
  • Choose Update Index.
  • This will refresh the page numbers and headings.
  1. Deleting ToC
  • Right-click on the ToC.
  • Select Delete Index to remove the ToC from your document.

Using Templates

Templates are pre-designed documents with formatting, styles, and placeholders. They help you create new documents quickly and maintain a consistent design.

  1. Creating a Template
  • Create a document and format it the way you like.
  • Go to File > Templates > Save As Template.
  • Give your template a name and save it.
  1. Using In-built/Saved Templates
  • LibreOffice Writer provides several built-in templates.
  • Go to File > New > Templates to choose from saved or built-in templates.
  1. Using Online Templates
  • You can download templates from the internet.
  • In File > New > Templates, you can select Get more templates online and download the ones you like.
  1. Importing a Template
  • If you have a template saved on your computer, you can import it.
  • Go to File > Templates > Manage Templates, then select Import to add the template to your collection.
  1. Editing a Template
  • Open the template you want to edit.
  • Make your changes, then go to File > Save or Save As to update the template.
  1. Moving a Template
  • Templates can be moved from one folder to another in Template Manager.
  • Go to File > Templates > Manage Templates, select the template, and move it to a different folder.
  1. Exporting a Template
  • You can export templates to share with others.
  • In the Template Manager, select the template and choose Export.
  1. Applying Templates to a Blank Document
  • Start a new document by going to File > New > Templates.
  • Select a template to apply its formatting and structure to your blank document.

Track Changes Feature

The Track Changes feature is helpful when multiple people are reviewing a document. It records edits and lets you accept or reject them later.

  1. Preparing a Document for Review
  • Before sharing a document for review, turn on Track Changes.
  • Go to Edit > Track Changes > Record.
  • Now, all changes made will be tracked.
  1. Recording Changes
  • Once Track Changes is on, all modifications (additions, deletions, formatting changes) will be recorded.
  • The changes will appear in different colors to highlight the differences.
  1. Accepting and Rejecting Changes
  • Go to Edit > Track Changes > Manage Changes.
  • A list of changes will appear.
  • You can accept or reject changes one by one or all at once.
  1. Adding Comments
  • To add a comment, select the text you want to comment on.
  • Right-click and choose Insert Comment.
  • A small box will appear where you can write your comment.
  1. Deleting Comments
  • To delete a comment, right-click on it and choose Delete Comment.
  1. Comparing Documents
  • You can compare two versions of a document.
  • Go to Edit > Track Changes > Compare Document.
  • Choose the other document, and Writer will show the differences between them.

By following these simple steps, you can efficiently create professional documents using ToCs, templates, and track changes.

 

By Jitendra Singh

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